Click here for a sample letter to use in writing to your employer.
This Fact Sheet is intended to provide accurate, general information regarding legal rights relating to employment in California.
Doing so may be discriminatory and constitute an unfair immigration-related employment practice.
You might need to contact the Social Security Administration to see if you qualify for a number and ask what documentation it requires in your situation. You don’t have to fill out items 6 or 7, but if you want to help with the government’s informational and statistical analysis of SS-5 form users, you can check the boxes that best describe your race or ethnicity. Provide the names and Social Security numbers of your birth parents, or check the “unknown” box if you don’t have this information for one or both parents.
If you’re applying for the card on behalf of a minor, you must supply the parents’ Social Security numbers unless they don’t have Social Security numbers. Have you ever received a Social Security card before? If you’re filling out this form for yourself, check “self.” This step exists to help prevent confusion, for example, in a situation where John Smith is filling out the form for his son, also named John Smith.
These documents typically include: The Social Security Administration will only accept originals or copies that are certified by the agency that issued the original. The agency also requires you to submit at least two documents, even if one of your documents (for example, your passport) can serve more than one purpose.
The final step is to mail the form and your original or certified documents to your local Social Security office or card center.
Yet because laws and legal procedures are subject to frequent change and differing interpretations, the Legal Aid Society–Employment Law Center cannot ensure the information in this Fact Sheet is current nor be responsible for any use to which it is put.
Do not rely on this information without consulting an attorney or the appropriate agency about your rights in your particular situation.
Please see below for a sample letter you can provide your employer, which explains that updating one’s personal information is protected under state law.
Under California Labor Code § 1024.6, your employer cannot fire, discriminate, retaliate, or take any adverse action against you if you update your personal information, unless the changes are directly related to the job’s skill set, qualifications, or knowledge required for the job.
At that time, you should simply complete a new Form I-9 with your updated SSN and original hire date.